Assignment Locations List Controls

• Action Button:
  • Add: Add one or more items to the Assignment Locations list. This action is always available.
  • Edit: With one Assignment Location selected, this action becomes available. Choose edit to change the Assignment Location name, Home/Away setting or Active status.
  • Multi-Edit: With two or more Assignment Locations selected, this action becomes available. Choose this option to edit the Home/Away setting or Active status for all selected items.
  • Delete: With one or more Assignment Locations selected, this option becomes available. Choose this option to permanently delete the selected items from your database.
• Options Button:
  • Choose Columns: Click or touch this option to select which fields will be displayed in the Assignment Locations list. You must select at least one column.
  • Filter: Click or touch this option to select which types of Assignment Locations will be displayed.

    

    You can choose between Both, Home or Away and between Both, Yes (Active only), or No (Archived only). So if you choose Away and Active only, just those Assignment Locations which are designated as Away and are set as Active will be displayed. The default selection shows all Active Assignment Locations, whether they are Home or Away. When anything other than All is selected for either option, the Filter Settings badges show which types of items are being displayed.
  • Expand All: When the list is Grouped, click or touch this option to expand (open) all groupings.
  • Collapse All: When the list is Grouped, click or touch this option to collapse (close) all groupings.
• Search Box and Go Button: Use the Search box to enter text and click the Go button to find Assignment Locations matching your entry. HSTOnline will do an exact search for whatever text you enter. Leave the search box blank and click Go or click or touch the Search text badge to return to the full list of Assignment Locations.

Assignment Locations List Badges

• Viewing: Indicates the number of Assignment Locations being displayed out of the total based on the current settings
• Select All: Click or touch this badge to quickly select all the Assignment Locations in the list.
• Selected: When one or more Assignment Locations are highlighted, this badge will appear to show the number of items selected. Click or touch this badge to deselect all Assignment Locations.
• Filter Settings: If you have limited the types of Assignment Locations to be displayed, the filter badge will appear showing the types of items being displayed - Home Only or Away Only and/or Active Only or Archived only.
• Search text: Shows the text entered into the Search box which is limiting which Assignment Locations are displayed. CLick or touch this badge to clear the text from the search box and remove that limitation.

The Assignment Location field is optional and can be enabled and disabled via Program Options in the HSTOnline menu. By default, the Assignment Location field is disabled.

Disabling this field will:

• Remove the Assignment Location field from the Assignment and Lesson Plan add/edit windows
• Remove the Assignment Location column from the Agenda - List View and Lesson Plan grids
• Disable the Home/Away Report

1. On the HSTOnline menu, click or touch Program Options.
2. On the Program Options page, click or touch Optional Fields.
3. Click or touch the box next to Assignment Location to add a checkmark to enable the field; or to remove a checkmark to disable the field.
4. Click or touch Save to keep your changes.
5. Click or touch 'Ok' on the 'Changes Saved' window.

You can have as many or as few Assignment Locations as you like.

1. On the HSTOnline menu, click or touch Assignment Locations under the 'Manage Lists' section.
2. On the Assignment Locations page, click or touch the Action button and choose Add.
3. Name: Enter a name for the Assignment Location, up to 150 characters.
4. Status: Indicate whether this is a Home or Away location.
   • For most users, there will be just one 'Home' location, although you may label multiple locations noted as 'Away', but HSTOnline allows you to have as many 'Home' or 'Away' locations as you like.
5. Active: All new Assignment Locations start as Active. Click or touch the No radio button if you want to archive this Assignment Location. You may change the status at any time in the future by editing the Assignment Location.
6. Click or touch:
   • Cancel to abandon the new item without adding to your list.
   • Save to add this item to your list of Assignment Locations.
   • The 'Add Another' hyperlink in the top right corner to save this item and add another. You can click 'Add Another' each time until you have entered the last new Assignment Location and then click the Save button to end the Add process.
7. Click or touch the green Added Items notification or refresh the page to see your updated Assignment Locations list.

   

You can edit any Assignment Location to change its Name, Home/Away or Active status, or edit any group of selected Assignment Locations to change their Home/Away or Active status.

Editing a Single Assignment Location

1. On the HSTOnline menu, click or touch Assignment Locations under the 'Manage Lists' section.
2. On the Assignment Locations page, double-click on the item you want to change to open the Edit Assignment Location window.
   • Alternatively, you can click once on the item you want to change and then click the Action button and choose Edit to open the Edit Assignment Location window.
   • On a touch device, touch the item you wish to edit and then touch the Action button and touch Edit to open the Edit Assignment Location window.
3. At the bottom of the edit view, you will see when and by whom the item was created as well as when and by whom it was last updated.
4. Make whatever changes are needed.
5. To change the Active status this Assignment Location, click or touch the Yes radio button to make the Assignment Location Active; click or touch the No radio button to Archive the Assignment Location.
6. Click or touch:
   • Cancel to abandon the changes and close the Edit Assignment Location window.
   • Save to commit the changes to your Assignment Location and close the Edit Assignment Location window.
   • Click or touch the Previous or Next hyperlink in the top right corner to save your changes to this Assignment Location and move to the previous or next Assignment Location in the list. You can click or touch Previous or Next until you have made all the changes you want to your Assignment Locations and then click the Save button to end the Edit process. If you reach the beginning or end of the list when clicking or touching Previous or Next, the Edit window will close and you will be returned to the list view.

Editing Multiple Assignment Locations

The multi-edit feature allows you to make the same change to two or more Assignment Locations at the same time. Use this to change the Home/Away setting or Active status for all of your selected items at one time.

1. On the HSTOnline menu, click or touch Assignment Locations under the 'Manage Lists' section.
2. On the Assignment Locations page, select the items you want to change. You can use the Grouping and Sorting, Filter and Search features to isolate the items you want to change.
   • Click the checkbox for each Assignment Location you want to change.
   • You can use your mouse to click and drag over contiguous Assignment Locations in the list to select those items.
   • On a touch device, you can touch and drag your finger over contiguous Assignment Locations in the list to select those items.
   • Click or touch the 'Select All' badge to select all the Assignment Locations in the list.
3. Click or touch the Action button and click or touch Multi-Edit to open the Multi-Edit Assignment Locations window.
   • HSTOnline will show you how many items have been selected for editing.
4. Click or touch the box to each field you want to change for all selected Assignment Locations. Make your selection for each of those fields.
5. To change the Active status of the selected items, click or touch the box to the left of Active.
   • To make all the selected items Active, click or touch the ‘Yes’ radio button.
   • To Archive all the selected items, click or touch the ‘No’ radio button.
6. Click or touch:
   • Cancel to abandon the changes and close the Multi-Edit Assignment Locations window.
   • Save to commit the changes and close the Multi-Edit Assignment Locations window.

You can delete any Assignment Location or any group of selected Assignment Locations which have not been attached to any Assignment or Lesson Plan item. Assignment Locations which have been attached to any of these items can be removed from the active list using the Archive feature. Deleted items cannot be retrieved.

Deleting a Single Assignment Location

1. On the HSTOnline menu, click or touch Assignment Locations under the 'Manage Lists' section.
2. On the Assignment Locations page, click or touch the item you want to remove and then click the Action button and choose Delete to open the Confirm Delete window.
3. Click or touch:
   • 'Never Mind' to cancel the delete process.
   • 'Yes, I'm Sure' to complete the deletion process.
     • If the Assignment Location is being used in your database in Assignments or Lesson Plan items you will see a message that the selected item cannot be deleted. Click or touch the 'Never Mind' button to return to the Assignment Locations List. From there you can choose to archive the Activity to hide it from your list.

     

Deleting Multiple Assignment Locations

1. On the HSTOnline menu, click or touch Assignment Locations under the 'Manage Lists' section.
2. On the Assignment Locations page, select the items you want to remove. You can use the Grouping and Sorting, Filter and Search features to isolate the items you want to remove.
   • Click the checkbox for each Assignment Location you want to remove.
   • You can use your mouse to click and drag over contiguous Assignment Locations in the list to select those items.
   • On a touch device, you can touch and drag your finger over contiguous Assignment Locations in the list to select those items.
   • Click or touch the 'Select All' badge to select all the Assignment Locations in the list.
3. Click or touch the Action button and click or touch Delete to open the Confirm Delete window.
   • HSTOnline will show you how many items have been selected for deletion.
4. Click or touch:
   • 'Never Mind' to cancel the delete process.
   • 'Yes, I'm Sure' to complete the deletion process. HSTOnline will delete any of the selected Assignment Locations which are not being used in your database in Assignments or Lesson Plan items. Items that are in use will not be deleted.

Archiving allows you to de-clutter your Assignment Locations list of locations from previous years or terms that will not be used in the current year, while preserving records from previous years. When you archive an Assignment Location it will still be attached to any Assignments or Lesson Plan items where it was selected previously. It will no longer be available for selection for other items unless and until you choose to reactivate it. Use the Edit or Multi-Edit directions above to change the Active status of your Assignment Locations.