You will find a smart-entry Activity field in the Add, Edit and Multi-Edit windows for Assignments and Lesson Plan Items. The Activity field appears as a drop down list in the Weighted Grading section of the Course add/edit window.

In the Assignment or Lesson Plan Item Add, Edit or Multi-Edit windows:

Option 1:

• Click or touch into the Activity field
• Press the space bar. The entire list of Activities will appear. (Activity - Fig. 1)
• Use your mouse or down arrow key to scroll to the Activity you want to use.
• When the correct Activity is highlighted, press the Tab key on your keyboard, or click or touch the entry to fill the Activity field with that selection.
• You also have the option to simply type the name of a new Activity. When you click the Save button, the new Activity will be added to your Activities list.

When a Weighted Course is selected in the Subject/Course field:

When the Subject/Course field of the form you are working with shows a Course which has Weighted Grading, Activities which are weighted in that Course will appear in the Activity list with their assigned weight in parentheses following the name. (Activity - Fig. 3).

In the example in Figure 3, below, the selected Subject/Course is Science/Biology. In the Activity field, you can see that for this Course (Biology) the Lab Activity has a weight of 70% and the Lesson Activity has a weight of 30%.

While you may choose any Activity you like, the appearance of the weighting means you don't have to remember a) which courses are weighted and b) which Activities are weighted in each Course.

In the Weighted Grading section of the Course Add or Edit windows:

When setting up Weighted Grading for a Course you must select an existing Activity from the drop down list.

1. While in the Course Add or Edit window, check the 'Use weighted grading' box. (Activity - Fig 4.)
2. Click or touch the 'Add new record' button. A new line will be added to the Weighting table.
3. Choose an Activity from the drop down list. Scroll through the list and click or touch the Activity you want to use. You can also type the first letter of an Activity to limit the displayed options.
4. Tab into, click or touch the Weight field and enter a weight for that activity, anything from 1 to 100.
5. Repeat the above steps until all weighted activities have been added and the total weighting equals 100%.

Every Assignment Location field is a Smart-Entry field. You can set an Assignment Location in the Add, Edit and Multi-Edit windows for Assignments and Lesson Plan Items.

In the Assignment or Lesson Plan Item Add, Edit or Multi-Edit windows:

Option 1:

• Click or touch into the Location field
• Press the space bar. The entire list of Assignment Locations will appear.
  (Assignment Location - Fig. 1)
• Use your mouse or down arrow key to scroll to the Assignment Location you want to use.
• When the correct Assignment Location is highlighted, press the Tab key on your keyboard, or click or touch the entry to fill the Assignment Location field with that selection.
• You also have the option to simply type the name of a new Assignment Location. When you click the Save button, the new Assignment Location will be added to your Assignment Locations list with a Status of 'Away'. You can edit the new item in the Assignment Locations list to change the status, if needed.

When assigning a Chore to a Student, the Chore field is a Smart-Entry field. You can set a Chore when using the Add, Edit and Multi-Edit windows for Chores in the Agenda - List View and Agenda - Calendar View areas.

In the Chore Add, Edit or Multi-Edit windows:

Option 1:

• Click or touch into the Chore Name field
• Press the space bar. The entire list of Chores will appear. (Chore - Fig. 1)
• Use your mouse or down arrow key to scroll to the Chore you want to use.
• When the correct Chore is highlighted, press the Tab key on your keyboard, or click or touch the entry to fill the Chore Name field with that selection.
• You also have the option to simply type the name of a new Chore. When you click the Save button, the new Chore will be added to your Chore Names list. You can edit the new item in the Chore Names list to add instructions, if needed.

In the Multi-Edit Chores:

When in Multi-Edit mode for assigned Chores, you can only select from the list of existing Chores.

1. In the Multi-Edit Chore windows, put a check next to the Chore Name field to enable selection (Chore - Fig 5).
2. Make a selection from the drop down list of existing Chore Names.
3. Make whatever other changes are necessary to other fields for the selected items.
4. Click Save to keep your changes.

The Lesson Plan Name field is a Smart-Entry field in the Lesson Plan Add/Edit forms, and in the Choose Lesson Plan Name field in the Lesson Plan filter. The Lesson Plan Name field appears as a drop down list in the Multi-Edit LP Items window.

In the Lesson Plan Item Add/Edit windows and the Lesson Plan filter:

Option 1:

• Click or touch into the Lesson Plan field
• Press the space bar. The entire list of Lesson Plan Name will appear. (Lesson Plan Name - Fig. 1)
• Use your mouse or down arrow key to scroll to the Lesson Plan Name you want to use.
• When the correct Lesson Plan Name is highlighted, press the Tab key on your keyboard, or click or touch the entry to fill the Lesson Plan field with that selection.
• You also have the option to simply type the name of a new Lesson Plan Name. When you click the Save button, the new Lesson Plan Name will be added to your Lesson Plan Name list. You can go to the Lesson Plan Names list to edit the new item to add Objectives.

In the Multi-Edit LP Items:

When in Multi-Edit mode for Lesson Plan items, you can only select from the list of existing Lesson Plan Names.

1. In the Multi-Edit Lesson Plan item windows, put a check next to the Lesson Plan Name field to enable selection (Chore - Fig 5).
2. Make a selection from the drop down list of existing Lesson Plan Names.
3. Make whatever other changes are necessary to other fields for the selected items.
4. Click Save to keep your changes.

Every Resource field is a Smart-Entry field. You can select a Resource in the Add, Edit and Multi-Edit windows for Assignments and Lesson Plan Items.

In the Assignment or Lesson Plan Item Add, Edit or Multi-Edit windows:

Option 1:

• Click or touch into the Resource field
• Press the space bar. The entire list of Resources will appear. (Resource - Fig. 1)
• Use your mouse or down arrow key to scroll to the Resource you want to use.
• When the correct Resource is highlighted, press the Tab key on your keyboard, or click or touch the entry to fill the Resource field with that selection.
• You also have the option to simply type the name of a new Resource. When you click the Save button, the new Resource will be added to your Library list, marked as a Resource, and will be tied to the 'All Subjects' option. You can go to the Library to edit the new Resource to select a different Subject/Course designation and/or to add additional information to the item such as ISBN, Author, etc.

When a Subject/Course has been selected in the add/edit/multi-edit form:

When the Subject/Course field has a Subject or Subject/Course selection, the Resources listed when you press the spacebar or type letters into the Resource field will only be those which match one of the following conditions: (Resource - Fig. 3)

• a Resource tied to the selected Subject
• a Resource tied to the selected Subject/Course
• a Resource tied to the 'All Subjects' option

In the example to the right, Science/Biology has been selected in the Subject/Course field. So the Resource field shows only those items belonging to Science, Science/Biology, or All Subjects. Judicious use of the Subject/Course affiliation in the Library Item Resource field will help you keep the choice list to a reasonable length.

If you have disabled the Course field in Program Options, the Subject/Course field will take just a Subject entry. You will find a smart-entry Subject field in the Add and Edit windows for Assignments, Lesson Plan Items, and Library Resource designations. When Courses are enabled, the Subject field in the Course Add/Edit form is always a smart-entry field. The Subject field appears as a drop down list in the Multi-Edit windows for Assignments, Lesson Plan Items, Courses, and Library Items.

In the Assignment, Lesson Plan Item, Course and Library Resource designation Add/Edit windows:

Option 1:

• Click or touch into the Subject field
• Press the space bar. The entire list of Subjects will appear. (Subject - Fig. 1)
• Use your mouse or down arrow key to scroll to the Subject you want to use.
• When the correct Subject is highlighted, press the Tab key on your keyboard, or click or touch the entry to fill the Subject field with that selection.
• You also have the option to simply type the name of a new Subject. When you click the Save button, the new Subject will be added to your Subjects list with a status of 'Core'. You can edit the new item in the Subjects list to change the status, if needed.

In the Course Add/Edit window:

Option 1:

• Click or touch into the Subject field
• Press the space bar. The entire list of Subjects will appear. (Subject - Fig. 3)
• Use your mouse or down arrow key to scroll to the Subject you want to use.
• When the correct Subject is highlighted, press the Tab key on your keyboard, or click or touch the entry to fill the Subject field with that selection.
• You also have the option to simply type the name of a new Subject. When you click the Save button, the new Subject will be added to your Subjects list with a status of 'Core'. You can edit the new item in the Subjects list to change the status, if needed.

In the Multi-Edit window of Assignments, Lesson Plan Items, Courses and Library Resource designations:

When in Multi-Eidt mode for Assignments, Lesson Plans, Courses or Library Items marked as a Resource, you can only select from the list of existing Subjects.

1. In the Multi-Edit Assignment, Course or Lesson Plan windows, put a check next to the Subject/Course field to enable selection (Subject - Fig 5). In the Library Multi-Edit window, put a check next to the Resource field to enable selection. (Subject - Fig 5a.)
2. Make a selection from the drop down list of existing Subjects.
3. Make whatever other changes are necessary to other fields for the selected items.
4. Click Save to keep your changes.

You will find a smart-entry Subject/Course field in the Add and Edit windows for Assignments, Lesson Plan Items and Library Resource designation. The Subject/Course field appears as a drop down list in the Multi-Edit windows for these items.

In the Assignment or Lesson Plan Item Add, Edit or Multi-Edit windows:

Option 1:

• Click or touch into the Subject/Course field
• Press the space bar. The entire list of Subjects and Courses will appear. (Subject/Course - Fig. 1)
  • The list will be alphabetical by Subject and then by Subject/Course.
  • In the example to the right (Subject/Course - Fig. 1), you can see the list shows the Subject of Art, and then the Course within Art following alphabetically: Art/Art History and Art/Learning to Draw.
• Use your mouse or down arrow key to scroll to the Subject or Subject/Course you want to use.
• When the correct item is highlighted, press the Tab key on your keyboard, or click or touch the entry to fill the Subject/Course field with that selection.
• You also have the option to simply type the name of a new Subject or Course. When you click the Save button, the Subject/Course Confirmation window will appear. See below for additional information.

Subject/Course Confirmation:

When you enter text into the Subject/Course field which HSTOnline cannot match to your existing Subjects or Courses, upon saving the item you will be given the option to set the new entry as a Subject or as a Course under the Subject of your choice using the Subject/Course Confirmation window shown below (Subject/Course - Fig 3.)

The confirmation window will tell you what text you have entered - in the example, the text is xyz - and give you a choice:

• Add as new Subject: the new entry will be added to your Subjects list with a status of 'Core'. You can edit the item in your Subjects list to change the status as needed.
• Add as new Course with a Subject of: Select a Subject from the drop down list. The Course will be attached to that Subject and created with the following settings:
  • Credit Hours - 0.00
  • Calculation Option - Basic
  • Grading Scale - Default Grading Scale
  • Weighting - Off
  You can edit the item in your Courses list to change the parameters as needed.
• Click or touch:
  • Cancel to be returned to the Add Library Item window to make a new selection in the Subject/Course field.
  • Save to keep the new Subject or Course and add the Library item to your list.

In the Multi-Edit window of Assignments, Lesson Plan Items, Courses and Library Resource designations:

When in Multi-Eidt mode for Assignments, Lesson Plans, or Library Items marked as a Resource, you can only select from the list of existing Subjects/Courses.

1. In the Multi-Edit Assignment or Lesson Plan windows, put a check next to the Subject/Course field to enable selection (Subject/Course - Fig 4). In the Libarary Multi-Edit window, put a check next to the Resource field to enable selection.
2. Make a selection from the drop down list of to choose an existing Subject or Subject/Course.
3. Make whatever other changes are necessary to other fields for the selected items.
4. Click Save to keep your changes.